Regular Mtg
Town of Milton
Board of Selectmen Regular Meeting
Monday November 5, 2012
Milton Town Hall
6:00 P.M.
Meeting Minutes
5:30 PM: Meeting called to order by Bob Srnec and the Pledge of Allegiance was recited.
MOTION: Bob Srnec moved to enter into Non Public under 91 A 3:II c. Seconded by Tom Gray. Motion carried 3-0.
6:00 PM Regular Meeting Call Order
Members in attendance: Chairman Bob Srnec, Tom Gray and Bob Bridges. Also in attendance was Joe Ryan, Interim Town Administrator.
Public in attendance: Nick Marique, Les Elder, Larry Brown, Nancy Johnson and Bob Carrier.
Regular meeting was called to order at 6:15PM
Public Comments: There being none, this session was closed.
NEW BUSINESS
Introduction of Joe Ryan: Bob Srnec stated that Joe Ryan will be the acting interim Town Administrator until a permanent administrator is hired.
MOTION: Bob Srnec moved to expend funds for the removal of the Townhouse Bridge.
No second.
MOTION: Bob Bridges moved to table this until all invoices have been received.
Seconded by Bob Srnec. Motion carried 3-0.
MOTION: Tom Gray moved to reimburse the General Fund from the Maine/New Hampshire Bridge Fund the amount of $3374.97.
Seconded by Bob Bridges. Motion carried 3-0.
Setting of date for Budget Discussion with Department Heads. Future meetings regarding the Town Budget will be held on November 7th, November 14th, November 20th and November 28th. All meetings to begin at 6PM.
Discussion was held on budget items and processes to take place.
Approval of Minutes
MOTION: Tom Gray moved to approve the meeting minutes of October 17th, 2012.
Seconded by Bob Bridges. Motion carried 3-0.
MOTION: Tom Gray moved to approve the October 17th Non Public Minutes as written.
Seconded by Bob Bridges. Motion carried 3-0.
MOTION: Bob Srnec moved to approve the meeting minutes of the October 22, 2012
Regular Meeting.
Seconded by Bob Bridges. Motion carried 3-0.
MOTION: Tom Gray moved to rescind his motion regarding the meeting minutes of October 17th, 2012 regular meeting and to reflect changes on the motion on page 2 that Bob Bridges made the motion and to also fix the error on page 6 to reflect Tom Gray made the motion with Bob Bridges making the second.
Seconded by Bob Bridges. Motion carried 3-0.
MOTION: Tom Gray moved to accept meeting minutes of October 25, 2012 as written.
Seconded by Bob Bridges. Motion carried 3-0.
MOTION: Bob Srnec moved to approve the October 26, 2012 Non Public Minutes as written to be sealed for 1 year.
Seconded by Tom Gray. Motion carried 3-0.
Payment of Bills & Invoices
Acceptance and Signing of the Manifest
Other Bills & Invoices
MOTION: Bob Srnec moved to pay Harriman Construction, invoice # 120954NH in the amount of $1200.00 to be paid out of the Herbert Downs Fund.
Seconded by Tom Gray. Motion carried 3-0.
Joe Ryan noticed that one of the intent to cut forms that has been submitted has a past due tax balance due and stated that it should be collected first.
Discussion was held with Nick Marique regarding the three bids for geotechnical engineering on the site for the proposed Fire Station. He stated that this was not an item on the agenda because he received the information late on Friday after the agenda had already been posted.
Bob Bridges stated that this is not for any financial approval, but only to move forward with the next step in the process. Joe Ryan stated that for clarification, these requests are for proposals and not bids and do not fall under the bidding process. Nick Marique affirmed the statement.
Tom Gray asked Mick Marique the reasoning as to why one of the proposals is $1000 higher than the rest. Nick Marique stated that there would be extra drilling on the site which will eventually need to be done on the site as opposed to just drilling at the building location.
MOTION: Tom Gray moved to enter into contract with SW Cole for geotechnical engineering services. The $5,000.00 to be taken out of the Herbert Downs Capital Reserve Fund.
Seconded by Bob Bridges. Motion carried 3-0.
Joe Ryan relayed a suggestion from a member of the public to decrease the light usage at the Dam from 7pm until 11pm. This will be looked into.
Joe Ryan also brought to the attention of the Board that there have been two requests for election day: First is to have Charles St exit to Mill St onto 125 for safety and second, for the people who are electioneering to park in a different location so as to allow more parking for voters.
Bob Bridges stated that he has heard from DOT and they are planning t remedy the barriers long 125 for better site view when exiting Charles St.
Joe Ryan suggested calling the Police Chief in the morning to see if he has any suggestions or could offer assistance during the elections.
Emery Booska spoke to the Board in regards to the painting invoice and future policy and procedure for such items regarding the Town House Restoration project.
Joe Ryan made the Board aware that he spoke with the Director of the Charitable Trust Funds in regards to an on going issue and further stated that he has come across some paperwork that seems to be originals and questioned the status of forthcoming reports from the contracted Attorney. Joe Ryan will look into this further and make the Board aware of his findings.
Discussion was held on several “housekeeping items†regarding accounts and paperwork that will need to be reviewed and changed consistent with the changing of the Town Administrator.
Discussion was held on the proposed contract for Joe Ryan as the Interim Town Administrator.
MOTION: Bob Srnec moved to approve the contract for Joe Ryan.
Seconded by Tom Gray. Motion carried 3-0.
Bob Bridges made the Board aware that CAP (Community Action Program) called him at home in regards to the current status of their assistance in Milton. The caller indicated that she had not heard from the previous Town Administrator and things are “up in the air†with an exit date of providing services to Milton. Joe Ryan will contact CAP for further discussion.
Tom Gray thanked Bob Bridges for stepping in during the interim week without a Town Administrator.
Tom Gray indicated that he has received questions from Public Works in regards to COLA, pay scale and longevity pay and if there will be a written procedure on how it will work. Bob Bridges stated that he has also been asked this question from other departments. This will be further discussed during the budget process.
Bob Srnec brought to the Boards attention, the resignation of Lue Snyder from the Recreation Commission.
MOTION: Bob Bridges moved to accept the resignation of Lue Snyder with regrets.
Seconded by Tom Gray. Motion carried 3-0.
Les Elder commented that a copy of the agenda he has for this evenings meeting indicated that the Library Trustees would be meeting with the Board of Selectmen. Bob Bridges apologized for the error on behalf of the office staff.
Bob Srnec also noted that he has received a resignation letter from Judy Gaudet from the Town Clerk/Tax Collectors office with an end date of November 16, 2012.
MOTION: Bob Srnec moved to accept the resignation with regrets.
Seconded by Tom Gray. Motion carried 3-0.
MOTION: Tom Gray moved to adjourn.
Seconded by Bob Srnec. Motion carried 3-0.
Official Minutes
